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Quick Guide: Active and Passive Voice
In an active sentence, the subject does the action.
In a passive sentence, the subject receives the action.
Active: The chef prepared the meal.
Passive: The meal was prepared by the chef.
Use the passive when the action or result is more important than the person doing it, or when the doer is unknown, obvious, or unnecessary.
Main Passive Forms
| Tense / Structure | Passive Form | Example |
|---|---|---|
| Present Simple | am/is/are + past participle | The room is cleaned every day. |
| Past Simple | was/were + past participle | The email was sent yesterday. |
| Present Perfect | has/have been + past participle | The policy has been changed. |
| Past Perfect | had been + past participle | The report had been completed. |
| Future | will be + past participle | The results will be announced tomorrow. |
| Present Continuous | am/is/are being + past participle | The files are being checked now. |
| Past Continuous | was/were being + past participle | The road was being repaired. |
Active or Passive?
Choose active when the doer is important.
Example:
- The technician repaired the printer.
Choose passive when the object, result, or process is more important.
Example:
- The printer was repaired this morning.
Use by + person/thing only when the doer is important or surprising.
Examples:
- The novel was written by George Orwell.
- The window was broken by a falling branch.
Example:
- The documents were checked yesterday.
Passive with Modals
After a modal, use:
modal + be + past participle
Examples:
- The information must be checked.
- The decision should not be made too quickly.
- The password cannot be shared.
For past modal passive, use:
modal + have been + past participle
Examples:
- The files should have been protected.
- The accident might have been prevented.
Passive Infinitives and -ing Forms
Some passive structures use to be + past participle.
Examples:
- The project needs to be completed soon.
- The results are expected to be announced tomorrow.
- The rule is difficult to be applied correctly.
Some structures use being + past participle.
Examples:
- The building is being painted.
- She dislikes being interrupted.
- The proposal was criticized for being poorly explained.
Some perfect passive structures use having been + past participle.
Example:
- Having been warned before, he was more careful this time.
Reporting with Passive Verbs
Passive reporting is common in formal or academic English. It is used when we do not know, or do not want to mention, who says, believes, or reports something.
Pattern 1:
It + passive verb + that-clause
Examples:
- It is said that the company is expanding.
- It was reported that the data had been changed.
- It is believed that the policy will affect small businesses.
Pattern 2:
Subject + passive reporting verb + to-infinitive
Examples:
- The company is said to be expanding.
- The data were reported to have been changed.
- The policy is believed to affect small businesses.
Common verbs in this pattern include say, report, believe, think, expect, consider, know, understand, and claim.
Have / Get Something Done
Use have/get + object + past participle when someone arranges for another person to do a service.
Examples:
- I had my phone repaired.
- She got her hair cut.
- We are having the office painted.
This does not usually mean the subject personally did the action.
Compare:
I repaired my phone. = I did it myself.
I had my phone repaired. = Someone repaired it for me.
Be Careful
A passive sentence needs a form of be plus the past participle.
Incorrect: The mistake corrected by the editor.
Correct: The mistake was corrected by the editor.
Incorrect: The plan will approve tomorrow.
Correct: The plan will be approved tomorrow.
Before answering, ask yourself:
Is the subject doing the action, or receiving the action?
